City of
First Annual to be held October 9-11, 2009
Committee minutes
Attendees:
Paul Rachels – Interim Chair
Albert Gardner
Jeanine Rhea
Bob Helfrich
Jim Gillaspie
Ken Scott
Jessica Lawson
* EAA AND CHAIR * FBOS * TENTS * SOUVENIRS *
OLD BUSINESS
Tent prices and/or donation of use – no updates
Contact Charles Seltzer about Somerton possibilities - Charles is on board. He said they could definitely handle plenty of additional aircraft and would invite wing camping as well. He said whatever he could do to help just ask.
Contact Cocopah - no updates
Contact local car clubs for interest - no updates
Contact City of
Work with Visitor’s Bureau and create “wish list” for national sponsors - no updates
Set up meeting with Craig Williams and Marine base liaison – meeting scheduled Tuesday the 29th at 1pm airport with Craig and Airfield Ops manager Greg McShane
Contact Shirley Woodhouse to discuss bringing Buick to Fly-in – Shirley told Paul “no problem”
GRAPHIC DESIGN
Paul introduced Jessica Lawson who has much experience in graphic design as it was what she did in the military. Jessica showed us samples of her work and they were very good. She would like to be involved so that she could build up her civilian portfolio of design projects. We are happy to have her! We discussed the Logo for Endurance Days which would most likely be very similar to the Brats logo that was used for the 50th anniversary. Jeanine said that she would check with Bob Ingram (Ingram Designs) to see where he was on his schedule since he had originally volunteered to do the logo himself. If Bob was too busy then we could give Jessica the honor. Jessica said that the logo would need to be in .eps, .pdf and .jpeg file formats. Jeanine also directed Jessica to be thinking of some one page flyer lay-out ideas that we will eventually use to start posting in the FBO’s and other places. We mentioned that we might want to do a poster as well. Jessica could also get started on the layout of the tie-down sponsor-an-Aeronca signs. We decided that if she could do the layout we could easily take it to a sign shop and have them made up in 18X24 rigid sign board. Paul explained the tie-down signs that we saw at the Cactus Fly-in. Jeanine said she took some pictures of the ones we saw and she would email them to Jessica so she could see the concept.
SPONSOR AN AERONCA
We discussed whether or not we should try to get enough businesses to sponsor all Aeroncas that come or just the sedans. That lead us to trying to figure out how many Aeronca sedans were registered within the 4 state area. Albert and Paul went to work on the laptop and found 7 in AZ, 17 in CA, 1 in NV and 1 in UT, 26 total. Of course, just because they are registered does not mean they are air worthy. So we can probably expect only 3-5 at the most. Paul and Albert crunched the numbers for Champs and Chiefs and found 115 registered. If we estimate 10% attendance we come to roughly 11 or 12 of these. So if we estimate a maximum of 20 total Aeroncas to attend we feel we could easily find sponsors for all their fuel.
EAA AND CHAIR
It was determined that Paul Rachels will be the Interim Chair for the
FBO'S
It was discussed briefly that we need to go talk to the FBO’S and see if they will be willing to discount fuel prices for the event and/or support or sponsor the Fly-In in other ways.
TENTS
We had more discussion on tents and how many we may possibly need. It was suggested that in addition to seeing if the car dealers could donate use of their tents we could also see if the Marine base had mobile A/C units that we could use.
SOUVENIRS
Short discussion on souvenirs and t-shirts. We will need someone to start working on a good t-shirt design. It was suggested to have t-shirts with a pocket in front. We will need to have further discussion on what types of souvenirs to make up and hopefully have a neat catchy design.
ADJOURN
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